Terms & Conditions
Date in force: 9 June 2025 · Bloomsbury Institute Limited
1. Scope
This document sets out the Terms and Conditions which form part of the contract between: (1) Bloomsbury Institute Limited; and (2) an applicant who has accepted an offer of a place on a course.
NOTE: The Student Protection Plan sets out a number of risks that could result in an interruption to the studies of current students or a delay in the start of studies of prospective students. If a risk occurs, the Plan sets out: (i) the support we will provide to minimise the impact; and (ii) (where applicable) any right to a refund of tuition fees and the payment of compensation.
Any tuition fee refunds and payment of compensation that become due under the Student Protection Plan do not affect: (i) any rights under these Terms and Conditions; and (ii) any other legal rights.
1.1Tuition Fees
The tuition fees for all our courses are published on our website: www.bil.ac.uk/courses/fees/
The published tuition fees apply to specified start dates. Tuition fees may increase for subsequent start dates. If you defer your start date or restart a course having been withdrawn, or transfer your course after the first year, you will be charged the tuition fees that apply to the new start date.
There will be no increase to the annual tuition fees payable over the duration of the course provided you complete the course within 12 months of the expected date of completion. If you do not complete the course within 12 months of the expected date of completion, your annual tuition fees may increase for any subsequent year studied beyond this date. In such circumstances any increase will be limited to the UK's latest published annual rate of inflation (using Consumer Price Index (CPI)).
Tuition fees are subject to change in accordance with government regulations and fee limits. Students will be notified in advance of any changes to their tuition fees.
2. The Contract
If your application has been successful, you will receive an offer letter from us, outlining the terms of the offer and any requirements/conditions that you need to satisfy. By accepting our offer, you are also accepting these Terms and Conditions and confirming that all of the information and documents you have submitted as part of your application is truthful, complete and accurate.
We reserve the right to withdraw any offer made and reject any subsequent application from you if any of the information or documents you have provided are found to be false, incomplete or inaccurate.
2.1Students Requiring a Visa to Study in the UK
If you are an international applicant, you will need to apply for a Student visa and gain entry clearance to study in the UK before you travel.
We will issue you with a Confirmation of Acceptance for Studies (CAS) to enable you to make a Student visa application once all the conditions of your offer have been satisfied, and upon payment of the Tuition Fee Deposit. We will not charge you for issuing the first CAS. If you require a further CAS, and you are eligible for this, there will be a charge of £250 for each additional CAS issued. We will only issue up to a maximum of 2 CASs.
It is your responsibility as a student to ensure that you comply with the conditions of your visa and maintain valid leave to study in the UK for the duration of your course. Your enrolment may be suspended or cancelled if you fail to comply with the conditions of your visa, if you fail to engage with your course, or you cannot demonstrate your entitlement to study in the UK.
2.2Your Right to Cancel
If we make you a conditional or unconditional offer of a place on one of our courses, and if you accept the offer of a place, you have the right to cancel the contract within 14 calendar days of the date you accept the offer. Such cancellation must be made in writing in line with our Withdrawal, Study Break/Suspension of Studies and Deferral Policy.
If you cancel the contract within this 14-day period, no tuition fees or other financial charges will be payable. Any tuition fees or other financial charges which have been paid will be returned to the originator in full within 14 calendar days of our receipt of your written cancellation.
2.3Our Right to Withdraw a Course
We have the right to withdraw a course (even after you have accepted an offer and paid a Tuition Fee Deposit) if the minimum number of students has not been recruited, or for any other reason, provided you are notified no later than three calendar months prior to the course's advertised start date.
In these circumstances, we will refund all tuition fees paid. We will accept no responsibility for any other losses which you might incur. We will seek to make you an offer for an alternative course where possible.
2.4Our Right to Change the Awarding Body
Provided you are notified no later than six calendar months prior to the course's start date, we are entitled to substitute an alternative awarding body of similar standing in place of the published awarding body for any of our courses. In these circumstances, you will be entitled to cancel the contract within 14 calendar days of the date we inform you of this change and we will refund all tuition fees paid.
2.5Our Right to Make Changes to Course Content and Structure
We are entitled to make changes to the published course content or structure. You will be informed of any major and significant changes no later than six calendar months prior to the course's advertised start date. In these circumstances, you will be entitled to cancel the contract within 14 calendar days of the date we inform you of any major and significant changes and we will refund all tuition fees paid.
2.6Our Right to Cancel Your Application, Withdraw an Offer or Withdraw You from the Course
We reserve the right to cancel your application, withdraw an offer, or withdraw you from the course if: you have provided false, incomplete or inaccurate information; you fail to meet the conditions of your offer; you fail to pay tuition fees or other financial charges; you fail to comply with our regulations, policies and procedures; your conduct is deemed to be incompatible with continued study; or for any other reason set out in our policies and procedures.
2.7Requesting a Deferral
If you wish to defer your start date, you must submit a deferral request in accordance with our Withdrawal, Study Break/Suspension of Studies and Deferral Policy. Deferrals are not automatically granted and are subject to approval. If a deferral is approved, you will be charged the tuition fees applicable to the new start date.
3. Tuition Fees: New Students
3.1Tuition Fee Deposit: Self-Funded Students
If you are a self-funded student (i.e. you are not funded through the Student Loans Company), you will be required to pay a Tuition Fee Deposit before you can enrol on your course. The amount of the Deposit will be stated in your offer letter. The Deposit will be deducted from the total tuition fees payable.
The Deposit is non-refundable unless: you exercise your right to cancel the contract within 14 calendar days of accepting the offer; we withdraw the course; we substitute the awarding body and you cancel the contract; or we make major and significant changes to the course and you cancel the contract.
3.2Payment of Tuition Fees
The balance of tuition fees (after deduction of the Tuition Fee Deposit) is payable in accordance with the payment schedule set out in your offer letter or as otherwise agreed in writing with the Finance Department.
If you fail to pay your tuition fees in accordance with the payment schedule, we reserve the right to withdraw you from your course and/or withhold your academic results, transcripts, certificates and other documents.
4. Student Loans Company (SLC) Funding
If you are funded through the Student Loans Company (SLC), you must apply for funding in accordance with the SLC's requirements and deadlines. You are responsible for ensuring that your SLC funding application is submitted on time and that all required information is provided accurately.
If your SLC funding is delayed, reduced or withdrawn for any reason, you will be responsible for paying any outstanding tuition fees directly to Bloomsbury Institute. We will not be responsible for any delays or issues with your SLC funding application.
5. Tuition Fees: Current/Continuing Students
5.1Continuing Students: SLC
If you are a continuing student funded through the SLC, you must re-apply for SLC funding for each academic year of your course. You are responsible for ensuring that your SLC funding application is submitted on time.
5.2All Other Continuing Students
If you are a continuing student who is not funded through the SLC, you will be required to pay your tuition fees for each academic year in accordance with the payment schedule set out in your enrolment documentation or as otherwise agreed in writing with the Finance Department.
6. Other Financial Charges
6.1Other Financial Charges
In addition to tuition fees, you may be liable for other financial charges, including but not limited to: re-sit fees; re-assessment fees; late submission fees; replacement certificate fees (£50 per certificate); and library fines.
All financial charges are set out in our Schedule of Charges, which is available on our website. We reserve the right to amend the Schedule of Charges from time to time.
7. Sanctions for Late Payment of Tuition Fees and Other Financial Charges
If you fail to pay your tuition fees or other financial charges by the due date, we may: charge interest on the outstanding amount at a rate of 8% per annum above the Bank of England base rate; withhold your academic results, transcripts, certificates and other documents; withdraw you from your course; and/or refer the debt to a debt collection agency.
With regards to the non-payment of library fines, access to the Birkbeck, University of London library will be withdrawn.
8. Methods of Payment
When you make a payment, please quote your Student ID if it has been issued to you (your Student ID starts with the letters LON followed by a series of digits).
8.1Bank Transfers
You can pay by direct transfer to our bank account, details available on request from the Finance department. Please quote your student ID number as a reference, or full name if you have not yet been issued with an ID number.
8.2Credit Card or Debit Card Payments
You can make payments using a credit or debit card by visiting the Finance Department to use the credit/debit card terminal (you will require your PIN to use this service), or by making an online payment at: www.bil.ac.uk/courses/fees/make-a-payment/
We do not impose any additional charges for paying by credit or with debit card.
8.3Convera
You can make payments using our online Convera facility: www.bil.ac.uk/courses/fees/make-a-payment/
This facility enables you to transfer payments through an overseas bank account. Your Student ID Number is required for the payment to be processed, if it has been issued to you. No additional charges are imposed by Convera or Bloomsbury Institute for using this service.
8.4TransferMate
For international students, TransferMate is a secure way to pay your fees in your home currency. There are no international bank charges, and you will receive a preferential foreign exchange rate. You can pay by international bank transfer, or debit/credit card.
To pay using TransferMate, use this link: https://bil-enroly.transfermateeducation.com/
9. Refund of Fees
Once you have accepted an offer of a place on one of our courses, you are liable to pay the total tuition fees payable for the whole year of the course, unless:
• you exercise your right to cancel the contract in accordance with Section 2.2 above; • we withdraw your course in accordance with Section 2.3 above; • we substitute the awarding body for your course, and you cancel the contract in accordance with Section 2.4 above; • we make major and significant changes to your course, and you cancel the contract in accordance with Section 2.5 above; or • under the provisions set out in the Student Protection Plan you are not liable to pay the total tuition fees.
If you do not require a visa to study in the UK and you withdraw within 14 calendar days of the course's advertised start date, you will only be liable to pay 50% of the total fees payable for the whole year of the course. Any fees paid in excess of this amount will be refunded.
A refund request must be made no later than 28 calendar days after the course's advertised start date. If approved, any refunds will be returned to the originating bank account. Bloomsbury Institute will not be responsible for monies not received if their payment was made via third-party companies, or if bank details provided were incorrect.
10. Regulations, Policies and Procedures
We set our own regulations, policies and procedures, which may be amended from time to time. The most recent versions can be accessed through our online Quality and Enhancement Manual at www.bil.ac.uk/qem/section3/
You are required to comply with all such regulations, policies and procedures, where relevant, throughout your studies. You are also required to comply with any regulations, policies and procedures that are published by any awarding body for your course.
10.1Academic Withdrawal for Non-Engagement
If you fail to engage with your studies without good cause and due notice within the first term or there is poor academic performance, you may be deemed to have withdrawn from the course and your registration may be terminated with Bloomsbury Institute and (where applicable) the awarding body.
If you are funded through the SLC, we will inform them of your withdrawal and this will result in the cancellation of your loan. If you are an international student who we have sponsored for a Student visa, we will inform the UK Visa and Immigration of your withdrawal and this will result in the cancellation of your visa.
If you are withdrawn for non-engagement or academic failure, you will remain liable for the full tuition fees.
11. Data Protection
Students enrolling on one of our courses agree to the possible usage of their personal data as set out within these Terms and Conditions and also within our Privacy Notice, available at www.bil.ac.uk/qem/policies/
12. Engagement Monitoring
Students enrolling on one of our courses agree to have their attendance and engagement monitored. Further information is included in our Privacy Notice and our Engagement Policy, both of which are available at: www.bil.ac.uk/qem/section-3/
13. Contact Details
Each year at enrolment and re-enrolment, you will be given the opportunity to check and verify the accuracy of your personal details including your contact details.
It is essential that if, at any time, your personal or contact details change you notify the Academic Administration Team and provide any required verification. Failure to do so may result in you not receiving critical information about your course, or receiving incorrect documents.
We will use your @bil.ac.uk email address which is provided to you free of charge at enrolment as the default method of communication. Where a communication is sent to you by email, text and/or letter at the contact details we hold, that communication will be deemed to have been delivered and received by you.
14. Jurisdiction
This contract and any dispute or claim arising out of or in accordance with it or its subject matter or formation (including non-contractual disputes or claims) shall be governed by and construed in accordance with English Law.
The courts of England and Wales shall have exclusive jurisdiction to settle any dispute or claim that arises out of or in accordance with it or its subject matter or formation (including non-contractual disputes or claims).
15. The Entire Agreement
These Terms and Conditions constitute the entire terms of the agreement between you and us, and they override all prior agreements, terms or statements in connection with your application to undertake one of our courses and the tuition fees payable in respect thereof. None of our directors, employees or agents are authorised to make any representation or warranty not contained within these Terms and Conditions.
No variation, modification or alteration of any of these Terms and Conditions shall be of any effect unless evidenced in writing signed by or on behalf of you and Bloomsbury Institute.
16. Related Regulations, Policies and Procedures
The following regulations, policies and procedures are related to these Terms and Conditions and are available at www.bil.ac.uk/qem/policies/:
• Admissions Policy • Engagement Policy • Privacy Notice • Withdrawal, Study Break/Suspension of Studies and Deferral Policy • Student Protection Plan • Course Approval, Withdrawal and Suspension Policy • International Sponsored Student Guide
17. Review of the Terms and Conditions
These Terms and Conditions will be reviewed annually by our Senior Management Team. Any amendments require the approval of our Senior Management Team.
18. Contact
If you have any questions relating to these Terms and Conditions, please email: [email protected]
Bloomsbury Institute London 7 Bedford Square, London WC1B 3RA Telephone: +44 (0)20 7078 8840
Appendix A: Glossary
Download the full Terms & Conditions
PDF · Approved 5 March 2025 · Date in force 9 June 2025